>> Organization >> President >> Registrar

• Disaster Plan

Job Description

1. DAILY OR WITH FREQUENCY
   Registry
   • Registry work to be turned around in 4 weeks unless RUSH.
   • Processes registrations, transfers, herd names, and certificate corrections (mails and files).
   • Fill orders for PBA forms and publications, gift certificates, labels, pedigrees, herd name lists, and herdbooks & updates.
   • Checks and records PGCH names submitted by Show Secretary.
   
   Membership
   • Processes mail as above. All non-registry work to be handled within 14 calendar days.
   • Processes new applications, sends literature to potential members.
   • Answers telephone calls, provides information on PBA and/or Pygora goats, any needed assistance on paperwork, and reads & responds to e-mail.
   
   Financial
   • Keeps PBA books current, makes bank deposits, pays bill promptly (obtaining a joint signature for amounts over $1,000.00).
   
   Administrative
   • Complies with disaster backup protocol.
   • Purchases supplies and inventory to maintain the Central Office. Maintains a stock of PBA publications.
   • Updates Central Office forms as needed.
   
   Archives
   • Keeps the President informed of the location and access to archives material.
   • Acquires and safely stores all records of value which pertain to the conducting of business as well as the historical development of PBA. These include PBA documents: ByLaws, Show Rules, the Operating Manual and Job Descriptions. Also to be included are computer disk back-up tapes, Newsletters, tapes and minutes from Board meetings, motions, the Breed Standard, training manuals and all other publications produced by the organization.
    

2. MONTHLY
   Financial
   • Reconciles bank statements.
   • Submits copies of financial reports and paid bills to the Treasurer.
   • Ensures that tax forms are filed
    

3. QUARTERLY
   Membership and Registry
   • Submits to the PBA Newsletter the Ramblings from the Registrar, lists of new members and herd names, any office schedules announcements, and Central Office order form. Also sends a mailing disk, foreign and 1st class labels and envelopes.
   • Sends membership dues renewals as required.
   • Sends out 2nd notice for renewals as required.
   
   Administrative
   • Research and correct any errors found.
    

4. BIANNUALLY
   Administrative
   • Submits a report to the Board on membership and registry statistics printed quarterly in the newsletter.
   • Attends Board meetings as a non-voting participant if not a Director.
   • Working with the Parliamentarian, or in the absence of a parliamentarian with the Secretary, ensures update and maintenance of all motions, index of motions, Rules & Regulations, Bylaws, and Articles of Incorporation, and see that Directors receive current copies.
   • Maintains the Motion Index and the full text list of Motions. Distributes updated copies electronically to the Board of Directors.
    

5. ANNUALLY
   Accounting
   • Produces a yearly income/expense report.