|
>>
Organization
>> President
>>
Registrar
•
Disaster
Plan
Job
Description
-
DAILY
OR WITH
FREQUENCY
Registry
•
Registry
work to
be
turned
around
in 4
weeks
unless
RUSH.
•
Processes
registrations,
transfers,
herd
names,
and
certificate
corrections
(mails
and
files).
• Fill
orders
for PBA
forms
and
publications,
gift
certificates,
labels,
pedigrees,
herd
name
lists,
and
herdbooks
&
updates.
•
Checks
and
records
PGCH
names
submitted
by Show
Secretary.
Membership
•
Processes
mail as
above.
All
non-registry
work to
be
handled
within
14
calendar
days.
•
Processes
new
applications,
sends
literature
to
potential
members.
•
Answers
telephone
calls,
provides
information
on PBA
and/or
Pygora
goats,
any
needed
assistance
on
paperwork,
and
reads
&
responds
to
e-mail.
Financial
•
Keeps
PBA
books
current,
makes
bank
deposits,
pays
bill
promptly
(obtaining
a joint
signature
for
amounts
over
$1,000.00).
Administrative
•
Complies
with
disaster
backup
protocol.
•
Purchases
supplies
and
inventory
to
maintain
the
Central
Office.
Maintains
a stock
of PBA
publications.
•
Updates
Central
Office
forms as
needed.
Archives
•
Keeps
the
President
informed
of the
location
and
access
to
archives
material.
•
Acquires
and
safely
stores
all
records
of value
which
pertain
to the
conducting
of
business
as well
as the
historical
development
of PBA.
These
include
PBA
documents:
ByLaws,
Show
Rules,
the
Operating
Manual
and Job
Descriptions.
Also to
be
included
are
computer
disk
back-up
tapes,
Newsletters,
tapes
and
minutes
from
Board
meetings,
motions,
the
Breed
Standard,
training
manuals
and all
other
publications
produced
by the
organization.
-
MONTHLY
Financial
•
Reconciles
bank
statements.
•
Submits
copies
of
financial
reports
and paid
bills to
the
Treasurer.
•
Ensures
that tax
forms
are
filed
-
QUARTERLY
Membership
and
Registry
•
Submits
to the
PBA
Newsletter
the
Ramblings
from the
Registrar,
lists of
new
members
and herd
names,
any
office
schedules
announcements,
and
Central
Office
order
form.
Also
sends a
mailing
disk,
foreign
and 1st
class
labels
and
envelopes.
•
Sends
membership
dues
renewals
as
required.
•
Sends
out 2nd
notice
for
renewals
as
required.
Administrative
•
Research
and
correct
any
errors
found.
-
BIANNUALLY
Administrative
•
Submits
a report
to the
Board on
membership
and
registry
statistics
printed
quarterly
in the
newsletter.
•
Attends
Board
meetings
as a
non-voting
participant
if not a
Director.
•
Working
with the
Parliamentarian,
or in
the
absence
of a
parliamentarian
with the
Secretary,
ensures
update
and
maintenance
of all
motions,
index of
motions,
Rules
&
Regulations,
Bylaws,
and
Articles
of
Incorporation,
and see
that
Directors
receive
current
copies.
•
Maintains
the
Motion
Index
and the
full
text
list of
Motions.
Distributes
updated
copies
electronically
to the
Board of
Directors.
-
ANNUALLY
Accounting
•
Produces
a yearly
income/expense
report.
|
